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Calendars for Productivity

3/4/2016

10 Comments

 
Calendars for Productivity www.counselorup.com
How do you keep track of your calendar? Do you feel like you're running around all day and by the time you make it to the finish line (or the couch), you don't even know what all you did that day? I can't stand that feeling! To help keep me on my toes, and super productive, I write down absolutely everything I do in a day. Sound overwhelming? It doesn't have to be!

I use google calendars to keep myself in order but for the purposes of sharing with you I have used a schedule page from my Office Bundle and have written out my calendar. This is a real schedule that I transcribed from my google calendar. Names have been changed to protect confidentiality. 
Calendars for Productivity www.counselorup.com
In this photo, you can see what I have planned for the week. This is everything I have on my calendar starting on Monday. You can see 7 classes, 7 groups, a few Professional Learning Community (PLC) meetings, and regular old staff meetings. It's a pretty busy week but there are a lot of blank spaces for those responsive services, individual planning sessions, and impromptu consultations with staff or parents. 
Calendars for Productivity www.counselorup.com
As the week goes on, I start filling in with what I'm doing. I even include things like checking email or planning for a group. I highlighted the beginning and end of the school day so that you can see it. My week quickly fills up! See that blank spot on Wednesday morning? Here's where I would check myself and wonder what I was doing. When I start to see too many of those, I know I need to tighten up my schedule. I want to make each and every moment of my day purposeful.

It really is a simple thing writing down your daily activities - remember doing the same when you were documenting your internship hours in Grad School? I promise you it will make a huge difference in your productivity immediately.  If you want to see my schedule in more detail, the PDF is below (may not be visible on mobile). How do you keep up with your schedule and daily to-do lists? I'll have to share my to-do list notebook sometime soon!
10 Comments
Carrie Brown
3/7/2016 05:49:50 am

Is there a way to get the calendar on TPT without buying the entire bundle? I really like your calendar layout that is generic yet roomy enough to get it all in! Thank you!

Reply
Rebecca Atkins
3/7/2016 06:53:20 am

Hi Carrie! At this point, I do not have the calendar in any other location. However, you can easily recreate by making a table in a word document. It has 6 columns and 21 rows. Thanks for stopping by!

Reply
Tricia
3/14/2017 04:24:29 pm

Hi Rebecca,
I am interested in purchasing your calendar but I am afraid to buy it this close to the end of the school year.
Can you tell me if you do much revising on the upcoming calendars?

Reply
Rebecca Atkins
3/14/2017 05:22:34 pm

The Calendar will be updated for the new year :)

Reply
Patricia curry
5/8/2017 05:26:21 am

How can I purchase this?

Reply
Rebecca Atkins link
5/8/2017 06:04:03 am

You can access my counselor planner at: http://bit.ly/2pcvCYy

Reply
Lois Ancrum
5/30/2017 12:34:08 pm

Rebecca, after you have planned your calendar, are you filling in on the weekly calendar sheet above the other events that occurs? (responsive services, phone calls, planning time.....)

Reply
Rebecca Atkins
5/30/2017 12:37:00 pm

Yes! As I go about my day, I make a note of what I did in each time slot. If you look at the PDF example in the post you can see where I check emails, meet with the AP, talk with parents. The idea is that every time slot is filled at the end of the day so you know how you spend your time.

Reply
Mark Case link
8/6/2019 11:07:44 am

Questions: Did you have each group meeting just once a week? Could students only participate in one group at a time?

Reply
Rebecca Atkins
8/7/2019 10:34:03 am

Hi Mark, Some of my groups meet weekly but some meet twice per week. Kind of depends on the topic and the ages of students. Students can only participate in one group at a time. Here are some more details: https://www.counselorup.com/blog/making-groups-work

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    Rebecca Atkins

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